Everything on this page works today
What's still coming is listed at the bottom, as coming.
Through the day
Jot
Type or speak a note, add a photo, tag the children. It installs on your phone's home screen, and works with no signal: notes wait on the phone and send themselves later.
Kinds of note
A note, the child's own words, something from the family, something they made, a photo. Each counts as its own kind of evidence.
Our day
Your day's notes become the group's learning story, in your voice. It never names a child, every paragraph points to the notes behind it, and nothing is final until you approve it.
Weekly summary
The approved days become the week, with the learning outcomes the week showed and a short reflection.
The children
A record for each child
The name they go by, family, start date, booked days, framework (EYLF V2.0 or MTOP), and what the family hopes for, what you're working towards, interests and emerging skills.
The planning cycle
Entries follow ACECQA's five stages, with outcome links down to the key components. Threads carry forward from one entry to the next. Sum this up drafts the observing stage from unused notes, and you write the rest.
Development summary
One child over a period, under clear headings. Every point cites its evidence, and a heading with no evidence is left out.
How they're going
Twice a year, against the five learning outcomes, written for families.
Portfolio
A child's record for their family: what they've shared, stories you've sent, their own words and consented photos. Print it, save it as a PDF, or send a link.
Moving on
A transition statement for a child starting school. The family agrees to it before it goes anywhere.
Planning and reflection
Our plan
A week, fortnight or month of experiences, each with why, what you'll do and the outcomes it hopes for. Suggestions grow from your own notes and cite them. A wall copy prints on A4, and a link for families names no child.
My reflections
A journal on your practice. "Go deeper" asks you two to four questions about what you wrote, and never writes the answer for you.
Planning report
Your records over a period, laid out the way an assessor reads them.
Families
Send to a family
A note, a learning story, a summary or a portfolio. Each person gets their own private link, which expires and can be switched off. Photos go with the camera's details removed.
Families reply
A reply box on every link. What a family says becomes a note in the child's record, from the family.
All about me, and What's new at home
Short forms families fill in from a link. Their answers are added to the child's record when you choose. Nothing is overwritten.
Consent, as it really happens
Record each family's answer about the AI, about public use of photos, and about sharing a transition statement, whether it came on paper, in person or in writing. Every change is kept, with who recorded it and how.
The paperwork
Up to date
About 25 duties from the National Regulations: first aid, CPR, anaphylaxis, asthma, Working with Children, insurance, evacuation drills, outing and transport risk assessments. Each line names its regulation, when it's due, and what's overdue. Your state's variations apply where they're built (Western Australia's today).
Where we stand
If you're with a scheme, give your coordinator one page: a summary of where your documentation stands, and nothing else. You decide whether they see it.
Coming
- A safe sleep and rest log, and a daily safety checklist, that work with no signal.
- Sign up and try it yourself, then close your service and take everything with you.
Ask about the beta Free for beta educators while the beta runs. No card needed.